Job Details: Administrative Assistant, Fire

Job Details
Open Date Mar 10 2023 - 03:00:00 PM Close Date Mar 23 2023 - 11:59:00 PM
Position Title Administrative Assistant, Fire Posting Type Non-Union
Posting Status Active Position Length Contract
Department Group Fire & Emergency Services Hours per Week 35
Department Fire & Emergency Services Openings 1
Education College Diploma Experience 2 - 3 years
Location 6211 Old Church Road, Caledon East Competition 23-51C
Salary Range $52,011.67 - $63,740.27 (2022 rates)
Union Position No


The Opportunity

Reporting directly to the Deputy Fire Chief, Community Safety, this role is responsible for providing confidential administrative support to the Department including the processing of all financial related documents. Overall, this position plays an integral role in championing the Town's Strategic Plan and the Fire & Emergency Services Fire Master Plan and being the first point of contact (internal and external customers) for the Fire and Emergency Services Department. As the Administrative Assistant, Fire & Emergency Services, you will perform the following duties, including but not limited to:

  • Coordinates various levels of administrative duties; i.e. processing documents and correspondence; maintains filing systems and office records; scheduling of meetings and recording of meetings etc. (including customer service functions at front counter and telephone inquiries)
  • Researches and analyzes standard incident reports and using the MTO ARIS authorized requester system and other related documentation to prepare departmental invoice requisitions
  • Processes all financial transactions for the department (i.e. accounts payable, receivable, business expense forms, including reconciliation of P-Card transactions and coordinates and reconciles biweekly deposits in the system)
  • Researches, locates and consolidates materials required to respond to inquiries from insurance companies, property owners and other agencies, as outlined in the TOC Fees By-law such as file searches and fire incident reports.
  • Supports the Fire Prevention and Life Safety function by assisting in setting up files, maintenance of all related files, statistical and records systems for the division.


The Ideal Candidate

We are seeking an enthusiastic professional with a post-secondary diploma in Business Administration or a closely related field. The ideal candidate has a minimum of 2 – 3 years related experience in Administration.

The ideal candidate will be computer proficient MS Office (Word, Excel, Outlook, Smartsheets) and knowledge of C.A.D. We are seeking an individual with demonstrated organizational skills with attention to detail and the ability to meet deadlines, a demonstrated ability to work effectively in a team environment, and excellent verbal and written communication skills.

This position offers a salary range of $52,011.67 - $63,740.27 (2022 rates) plus a competitive benefit package.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace.  If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738.